In this article, we will discuss the most important features and advantages of VDR services.
Virtual Data Room – a perfect tool
VDR is perfect cloud storage, in which joint work on documents is carried out and which provides services of a high degree of information protection and allows you to exercise control over its processing, minimizing any risks of illegal use.
Benefits of Virtual Data Room
So, what are the advantages of virtual data rooms in comparison with other systems for working with documents? The virtual data center, as a universal solution, is suitable for tasks of any format and provides business with the following benefits:
Advanced reliable protection system
Many VDR vendors offer advanced security features that allow you to check data for malware, restrict viewing, use file encryption, apply watermarks, and use a multi-level permission system to access information. All this allows you to minimize the risk of its getting to third parties.
Increased speed of work and quick start
Business process participants are interested in working with data as quickly as possible. VDRs guarantee a high speed of data loading into the system, the synchronous launch of several processes simultaneously. Another important factor is the absence of the need for a personal meeting between the participants in the process and resolving issues remotely.
The entire data center infrastructure is available in a cloud environment. The use of virtual data rooms saves money on hardware procurement and the cost of deploying and maintaining a data center. With them, you can also save on software purchases by using the provider’s apps.
Other important pros include flexibility, convenience, and mobility, prompt and qualified assistance. All information is stored outside the company, namely in a certified data center. Additional protection of customer data is provided by the ability to back up the infrastructure and create a backup data center. Cloud data centers allow you to instantly increase or decrease resources, which is very important for companies that are constantly evolving.
The difference between a virtual data center and a physical one
Virtual and physical data centers differ primarily by:
method of implementation;
specifics of work;
level of fault tolerance.
A traditional data room is usually one or more rooms filled with paper documents with a clear timetable of visits. A virtual data room is an Internet site that solves the problem of simultaneous access to documents and provides an opportunity for authorized visitors to work with documents from where and when they want. Another point is a single web interface of VDR to manage all the features: data backup, data protection on mobile devices, collaboration with documents, etc. The virtual data room allows you to create secure storage with the ability to restrict access rights and apply permanent watermarks to confidential documents.